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Clerk's Office

Clerk: Jo-Anne McCaslin
(tel) 613-774-2105
e-mail: jmccaslin@northdundas.com
Administrative Assistant:  Judy Peddle

The Clerk’s department:

  • Records minutes of Council and Committee meetings
  • Ensures Council’s decisions are communicated to all appropriate parties
  • Prepares and keeps all Bylaws and Resolutions which are passed by Council
  • Acts as the Local Registrar for all births and deaths
  • Acts as Returning Officer for Municipal Elections
  • Performs Statutory Duties under the Municipal Act, Line Fences Act, Drainage Act, Planning Act, Emergency Measures Act and other Statutes of Ontario
  • Issues Marriage Licenses and Lottery Licenses
  • Issues Burning Permits

Marriage Licences
Marriage License applications are available at the Municipal Office. Applicants must provide a completed application form along with a birth certificate or passport for each applicant. If an applicant is divorced he or she must provide the original final decree of divorce or a certified true copy of the decree. Marriage licenses expire three months after the date they are issued.

Please allow 24 hours for processing before final license is available.

Fee: $100.00 payable by cash or interac (North Dundas Resident)
        $125.00 payable by cash or interac (Non-Resident)

For further information and on-line registration forms, visit the Ministry of Consumer and Business Services site or the Life Events section of the Ontario Government Site.

Lottery Licenses
Raffle/Nevada and Bingo license applications are available at the Municipal Office. A lottery report must be completed for prior lottery licenses before a new license is issued.
 
Fee: Raffle ~ $10.00/year
  Nevada ~  $100.00/year
  Bingo  ~ $10.00/year

For further information and forms for lotteries in Ontario, please visit the Alcohol and Gaming Commission of Ontario site.

Commissioner of Oaths

The Clerk and Deputy Clerk are "Commissioners of Oaths" for the purpose of witnessing certain legal documents, including vehicle transfers, insurance claims and livestock claim affidavits.  As well, they can certify documents such as birth, death and marriage certificates as "true" copies.  However, neither the Clerk, nor the Deputy Clerk are a "Notary Public" and cannot sign any documents requiring the certification of a Notary Public.

Pursuant to By-Law 20-2004, there is a $10 charge for this service.  Documents must be signed in the presence of the Clerk or Deputy Clerk before they can be commissioned.

Please call ahead to make sure that either the Clerk or Deputy-Clerk will be available.

Birth Registrations

The Township of North Dundas verifies all births that take place at the Winchester District Memorial Hospital in North Dundas.  It is the responsibility of the parent to complete the Statement of Live Birth that is provided to them by the Hospital and return it to the township office located at 636 St. Lawrence St., Winchester, ON   K0C 2K0 with the $20.00 administration fee.  Once we verify that the information on your statement and the notice of live birth given to us by the hospital is the same, it is sent to the Office of the Registrar General for registration by the province.  After you receive confirmation of your baby's registration from the province, you can apply for your baby's birth certificate.  For more information on having a baby, please visit the Life Events section of the Ontario Government web site .